Bookkeeping Service · Cape Town & Remote

Your books, done right — every month

Accurate, Xero-powered bookkeeping that keeps your numbers current, your cash flow visible, and your SARS compliance on track. No spreadsheets. No catch-up panics.

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What's included

Xero setup & live bank feeds

Monthly bank reconciliation

Accounts payable & receivable

Monthly management reports

Year-end AFS ready

What we handle

Everything your books need — nothing you have to chase

We take full ownership of your bookkeeping function so you can focus on running your business.

Bank reconciliation

All accounts matched, cleared, and explained every month. No guessing what cleared and when.

Accounts payable

Supplier invoices captured, aged creditors tracked, payment runs prepared on schedule.

Accounts receivable

Client invoices matched to payments, debtors aged and flagged, follow-up prompts issued.

Expense categorisation

Every transaction coded to the right account. No mispostings, no tax claims missed.

Supplier reconciliations

Statements matched against your ledger monthly so disputes surface early, not at year-end.

Petty cash & credit cards

All subsidiary accounts reconciled. Nothing falls through the cracks at month-end.

VAT preparation

Transactions coded with the correct VAT rate so your VAT201 is ready the moment the period closes — part of the broader SARS tax compliance calendar we track for you.

Year-end pack

Trial balance and working-paper pack handed to your auditor or used by us to prepare your AFS.

Cloud-powered bookkeeping

Xero-native from day one

We set up and manage Xero so your books are always live. No waiting for month-end data exports or manual imports.

Direct bank feeds pull transactions automatically
You see your cash position any time you log in
Our team reviews and approves every coded entry
Your Xero file is audit-ready all year, not just in March
Seamless handoff to payroll, tax, and AFS when due

Real-time visibility

SARS-ready coding

VAT, input tax, and exempt transactions coded correctly from the start. No surprises at audit.

Monthly reports included

Income statement and balance sheet delivered with plain-language commentary on what moved and why.

How it works

From sign-up to sorted in four steps

Discovery call

We review your current setup, volumes, and pain points. No obligation.

Xero onboarding

We set up or take over your Xero file, connect bank feeds, and code the chart of accounts.

Monthly cycle

We run the bookkeeping, reconcile, and deliver your management report by the 15th of each month.

Year-end handoff

Trial balance and working papers prepared. Your AFS or audit starts with clean data.

Also included

More than just data entry

Dedicated account owner

One person who knows your file, your business, and your history. You won't explain your context twice.

Proactive flag-raising

If we spot an unusual transaction, a missed invoice, or cash flow pressure building, we tell you before it becomes a problem.

Compliance calendar

VAT, PAYE, and provisional tax deadlines all tracked. Nothing slips because nobody was watching.

Common questions

Bookkeeping — answered

Do I need to be on Xero already?

No. We handle the full Xero setup, bank feed connections, and chart-of-accounts configuration as part of onboarding. If you're already on Xero, we take over the existing file after a brief review.

How do I get documents to you each month?

Most clients share access to their email, bank accounts, and supplier portals. For anything manual, we use a shared digital folder — no printing, no couriering documents.

What does "management report" actually include?

An income statement, balance sheet, and a short commentary from us on what changed, what to watch, and any action items — delivered by the 15th of the following month.

Can you catch up if my books are behind?

Yes — catch-up bookkeeping is a common starting point. We assess the backlog, quote accordingly, and bring everything current before moving to the monthly cycle.

Is bookkeeping separate from tax and payroll?

It can be — but most clients bundle services. When bookkeeping, payroll, and tax are managed together, there's no duplication of work and everything feeds into the same Xero file.

What size business is this suited to?

We work with freelancers, sole proprietors, small businesses, and growing SMEs. There's no minimum — the right package depends on your transaction volume, not your revenue.